SAB NewsAnd the winners are...Posted 6/23/2004 The Science Advisory Board launched a study to investigate scientists' labeling and identification practices of their samples and reagents. We wanted to explore in detail some of the problems typically associated with current practices including: • Hand-written information can be difficult to read • Ink smears easily when handled • Limited area on which to write • Time consuming • Ink fades while stored long term • Chemicals and solvents wash away ink One of the questions we asked was, "If you were appointed head of a Quality Assurance task force at a leading research institution and needed to ensure 100% accountability of thousands of samples stored as part of a major infectious disease study, how would you encourage researchers to adopt labeling procedures that are less prone to error than marking vials with a Sharpie pen?" Although there were many thoughtful responses?over 700 people contributed to this study?here is what our $20 American Express Gift Cheque winners had to say: "Each tube would be pre-labeled with 3 tags, one that could not be removed (the tube identifier) and 2 that could be removed (one for database production and one for notebook reference). One of the removable tags would be stuck into the laboratory notebook in the area where the experiment was use was written up, with some identifying comments. The second removable tag would be stuck into a notebook with a NB number and page identifier. All tags in this second notebook would be transcribed into a database by dedicated personnel. The transference of information to the database could be done on a weekly basis by researchers thus saving the inconvenience (both tags could be put into the notebook and then all reference tags could be removed in one sitting and referenced). This system would eliminate the need for researchers to actually label tubes or transcribe labeling information. It is possible that a scanner of some kind could facilitate the transcription on reference information into the database. The database should be portable and should be manageable on a laptop computer." --Taiko, Post Doctoral Fellow "I would give a prize for the best story of chaos resulting from errors in labeling with Sharpies, etc. Then discuss what the best ways to prevent such occurrences are. I would develop or implement a PC-based labeling program that would allow use by multiple researchers simultaneously in the work areas where the labeling occurs, with simple, standardized protocols. I would search for labels that can be applied efficiently and that are suitable for a variety of applications. I would work with researchers to develop a system that is easier than hand labeling so they would be inclined to use the new system." --blueonblue, Graduate Student/Research Assistant "I would propose that institutional funds be used to supply labs involved in this study with the equipment, supplies, and training to facilitate this initiative. If 100% accountability was an institutional mandate, then the task force might operate periodic checks of labs involved in the study to determine their level of participation and adherence to the mandate." --Worthen911, Lab Director/Supervisor/Coordinator Congratulations to our winners and thank you to all for your participation. |
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